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2007 National Highway-Rail Grade Crossing Safety Conference

2007 National Highway-Rail Grade Crossing Safety Training Conference
The Legacy Continues

The 2007 National Rail Conference is dedicated to Hoy A. Richards.

November 4-7, 2007

Sheraton Gunter Hotel
205 East Houston Street
San Antonio, Texas 78205

Dear Potential Attendee:

The Texas Transportation Institute and the planning committee for the 2007 National Highway-Rail Grade Crossing Safety Training Conference would like to invite you to attend this years’ conference. We are hosting the nation's grade crossing safety experts who will present information on the latest thinking, innovations, and technologies in grade crossing safety.

We look forward to seeing you in Texas this fall!

Session Topics Planned

Monday

Crossing Applications and Alternatives
Trespass and Suicide Issues
"BOOT" projects for Rail Terminal Facilities
Risk Analysis Methodologies
Railroad Initiatives and Updates
ITS/PTC Projects
Pedestrian Crossings

Tuesday

Passive Signing Replacement Programs
Camera Enforcement Issues
Land Use Planning and the Railroads
National Inventory
Quiet Zone Success Stories
Creative Solutions to Complex Crossings
Railroad and State Education Initiatives
Security Issues for Freight & Passenger Operations
Federal Initiatives

Wednesday

Private Crossings

Registration Information

Online registration is no longer available for this conference. On-site registration will be available at the Sheraton Gunter Hotel immediately prior to the conference.

Pre-registration is recommended and will help us in planning and preparing a better conference. If you pre-register, your name tag and program packet will be ready when you arrive at the hotel. The fee is $275 through September 28, 2007. A $125 late fee will be added to registrations received after September 28, 2007.

Please make check or money order (U.S. currency drawn on a U.S. bank) payable to TTI-HRG. Event Management & Planning (EM&P) also accepts Visa, MasterCard and Discover credit cards. If paying by check or money order, you may register online and then mail your payment to EM&P. EM&P can not invoice; therefore, payment of the conference registration fee must be received prior to admission to the conference. NO PURCHASE ORDERES ACCEPTED.

For payment processing purposes, the vendor identification number for TTI EM&P is 37277277275000. The federal identification number is 74-2270624.

The registration fee covers admission to all sessions, three continental breakfasts, one luncheon, the welcome reception, the network and dinner event, and breaks.

Conference registration will be available at the hotel immediately prior to the conference. The $125 late fee will be in effect during that time. Check, money order and credit card payments will be accepted on-site.

Cancellations

Only cancellations received in writing by EM&P by 5:00 p.m. September 28, 2007, will be refunded, less a $100 handling fee. No refunds will be made after September 28.

Exhibitor Registration

If you would like more information about exhibiting at this conference, please visit the exhibitor web page.

Speaker Information

We extend our appreciation for your acceptance to speak at the 2007 National Highway-Rail Grade Crossing Safety Training Conference. If for some reason you cannot attend we would hope that you could send another person in your place. The moderator assigned to your session will mail you a letter in the next few weeks detailing the specific date and time of your presentation. Also included in the letter will be a request for your biographical information, which will assist the moderator in introducing you at the beginning of the session.

Speakers are required to register according to the registration rate guidelines.

If you have need of further information, please contact Jessica Franklin at (979) 845-5817.

Hotel Reservations

Accommodations have been arranged at the Sheraton Gunter Hotel, located at 205 East Houston Street in San Antonio, Texas. The room block is available November 4-7, 2007. Please refer to "2007 National Highway Rail Conference" when making your reservation.

NOTE: Our room block does not include "shoulder dates" (i.e. arrival earlier than Sunday, November 4 and departure later than Wednesday, November 7).

Government block (United States federal or state employees):
(please refer to Block # 2939 when making your reservation)

Single: $85 per night
Double: $115 per night

Discounted Conference Block (Non-Government):
(please refer to Block # 2935 when making your reservation)

Single: $129 per night
Double: $139 per night

A limited number of government rates are available for those guests with proper military or government ID. Please make these reservations as soon as possible to ensure room availability.

To receive special conference rates, individuals should call the Sheraton Gunter Hotel at (888) 999-2089 and identify the event as "2007 National Highway-Rail Conference." Please confirm your room rate when you make your reservation and confirm this rate upon your arrival at the hotel. Please assist us in keeping conference costs down by meeting our room block requirements at this hotel. All reservations for sleeping rooms must be received by October 5, 2007. Reservations received after this date will be accepted on a space available and rate available basis.

For more details about the hotel, please visit their website.

Any attendee not identifying his/her affiliation with the group and not requesting the conference rate prior to check-in cannot be extended the conference rate at a later date or during or after the meeting.

Transportation

You will be responsible for your own transportation to the conference.

The San Antonio International Airport is 12 miles away.

SATRANS provides a shuttle service between the airport and downtown hotels. To pre-arrange for this service, please contact SATRANS at 210-281-9900. SATRANS is located in the baggage claim area in the airport. For more details, please visit their website.

The Hotel does not offer shuttle service to or from the airport.

Parking

Valet parking is available at the Hotel for $12 per night with in and out privileges. Valet day parking is available for $16 per day. Be sure to inform the hotel staff you are with the 2007 Rail Conference in order to receive this discounted rate.

There is no self-parking available at the Hotel. Self-parking is available across the street from the Hotel on Travis Street. Alternative parking lots surround the area and are walking distance from the Hotel. The valet attendant can help with directions.

Sponsorship Opportunities

Sponsorship opportunities are available for the 2007 National Highway-Rail Grade Crossing Safety Training Conference. Call Jessica Franklin at (979) 845-5817 or Mary Cearley at (979) 847-8719 to discuss sponsorship opportunities.

Platinum Sponsorship - $10,000

Includes 4 complimentary registrations; recognition in Conference program and website; company logo on display at registration desk; and company logo on display during Awards dinner

Gold Sponsorship - $8,000

Includes recognition in Conference program and website; company logo on display at registration desk; and company logo on display at Welcome reception

Silver Sponsorship - $5,000

Includes recognition in Conference program and website and company logo on display at registration desk.

Break Sponsor - $1,000

Includes company logo at registration desk and company logo displayed during a food and beverage break.

City Information

For more information about the city of San Antonio, please visit http://www.visitsanantonio.com/.

For More Information

Program Contents
Jessica L. Franklin
Rail Research/AAR Affiliated Lab
Texas Transportation Institute
Texas A&M University System
3135 TAMU
College Station, TX 77843-3135
ph. (979) 845-5817 · fax (979) 862-2708
j-franklin@ttimail.tamu.edu
Registration & Exhibits
Event Management & Planning
Texas Transportation Institute
Texas A&M University System
3135 TAMU
College Station, TX 77843-3135
ph. (979) 862-1219 · fax (979) 862-1225 · toll-free (888) 550-5577
events@tamu.edu

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