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28th Annual Texas Aviation Conference

28th Annual Texas Aviation Conference

April 7-9, 2010

The Woodlands Waterway Marriott
1601 Lake Robbins Drive
The Woodlands, Texas 77380

Sponsored by the Texas Department of Transportation
Co-Sponsored by the Texas Airport Council and Texas Aviation Association

Registration Fees & Payment Information

Pre-registration is recommended and will help us in planning and preparing a better conference. If you pre-register, your name tag and program packet will be ready when you arrive at the hotel. The fee is $175 through March 5, 2010. A $50 late fee will be added to registrations received after March 5, 2010. An additional $75 fee will be added for all on-site registrations.

TxDOT employees are exempt from the registration fee, but must register in advance for the conference.

NOTE: Online registration will be available until 5:00 pm CST, March 26, 2010. After this date, please plan to register on-site at the The Woodlands Waterway Marriott.

You are encouraged to register online. Please make check or money orders (U.S. currency drawn on a U.S. bank) payable to TTI-Avtn2010. Event Management & Planning (EM&P) also accepts Visa, MasterCard, and Discover credit cards. If paying by check or money order, you may register online and then mail your payment to EM&P. EM&P cannot invoice; therefore, payment of the conference registration fee must be received prior to admission to the conference. NO PURCHASE ORDERS ACCEPTED.

For payment processing purposes, the vendor identification number for TTI-EM&P is 37277277275000. The federal identification number is 74-2270624.

The registration fee covers conference handouts, break refreshments, Wednesday and Thursday evening activities, including the awards banquet.

Cancellation

Only cancellations received in writing by EM&P by 5:00 p.m. CST on March 5, 2010 will be refunded, less $50 handling fee. No refunds will be issued after this date.

Exhibitor Registration

If you would like more information about exhibiting at this conference, please visit the exhibitor web page.

Special Activities

Golf Tournament

On Wednesday, April 7, 2010 there will be a shotgun start at 1:00 p.m., for our 13th Annual Golf Tournament at Panther Trail Golf Course in The Woodlands (see map for directions [PDF] ). All golfers must be registered to attend the conference. The fee to participate is $45.00 and you can pay online with your conference registration. Event Management & Planning (EM&P) will contact you at least two weeks before the conference.

Planes and Lanes Event

On Wednesday, April 7, 2010 the 3rd Annual Bowling Event, sponsored by Garver Engineers, will be held at Main Event Entertainment (see map for directions [PDF] ) from 12:30 p.m. to 3:30 p.m. The event will consist of two hours of bowling with lunch included. The fee is $10.00 and you can pay online with your conference registration.

Get-Acquainted Reception

A get acquainted reception is planned for Wednesday evening from 5:30 p.m. - 8:00 p.m. The reception will be in the Exhibit Area at The Woodlands Waterway Marriott hotel with Hors d'oeuvres and a cash bar.

Awards Banquet

Plan to join us on Thursday evening for the Awards Banquet. All registered participants are encouraged to attend. Guest tickets are also available for $35. Tickets can be purchased online when you register for the conference. There will be a reception prior to the banquet, sponsored by Texas Airport Council formerly TAMA and a social following the banquet, hosted by Rodriguez Engineering.

To make a nomination for one of the four customer service awards presented at the banquet, view the Call for Nominations page. Nominations will be accepted until January 31, 2010.

Hotel Reservations

The Woodlands Waterway Marriott is holding a block of rooms for our use at the nightly rate of $118 (prevailing state rate) single government; $199 for single and double occupancy non-government, rooms. We encourage everyone who needs a sleeping room to make a reservation immediately. We anticipate the rooms will be booked quickly.

Reservations should be made by March 16, 2010 by 6:00 p.m. to receive the discounted rates. After this date, rooms may be available at a higher rate. To receive this conference rate, please call The Woodlands Waterway Marriott directly at (281)367-9797 or (800) 262-1509. Remember to ask for reservations for the "Texas Aviation Conference" to receive the special discounted rates on sleeping rooms.

For more information about the hotel, go to The Woodlands Waterway Marriott website.

Parking

The Woodlands Waterway Marriott has both self parking and valet parking for a fee. Please visit their website for additional information. Complimentary off-site parking is available at the Town Center garage located on Six Pines Drive. The garage is connected to the Hotel by a climate controlled Skywalk Bridge.

For More Information

Program and Exhibitor Information
Becky Vick
TxDOT
ph. (512) 416-4500 · toll-free (800) 68-PILOT
bvick@dot.state.tx.us
Registration
Event Management & Planning
Texas Transportation Institute
Texas A&M University System
3135 TAMU
College Station, TX 77843-3135
ph. (979) 862-1219 · fax (979) 862-1225 · toll-free (888) 550-5577
events@tamu.edu

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