33rd Annual Texas Aviation Conference

April 15-17, 2015

Embassy Suites San Marcos – Hotel, Spa & Conference Center
1001 E McCarty Ln
San Marcos, TX 78666

Sponsored by the Texas Department of Transportation
Co-Sponsored by the Texas Airport Council and Texas Aviation Association

Call for Nominations

At the Texas Aviation Conference held each spring, the Texas Department of Transportation's Aviation Division presents four customer service awards. Award nominations for the 2015 Texas Aviation Conference at the Embassy Suites San Marcos Hotel in San Marcos, Texas, are requested for the following categories:

  • Most Improved General Aviation Airport
  • General Aviation Airport of the Year
  • General Aviation Airport Manager of the Year
  • Reliever Airport of the Year or Reliever Airport Manager of the Year

Nominations will be accepted until March 6, 2015. Please go to the Call for Nominations page for more information.

Registration Fees & Payment Information

Pre-registration is recommended and will help us in planning and preparing a better conference. If you pre-register, your name tag and program packet will be ready when you arrive at the hotel. The fee is $200 through February 20, 2015. A $50 late fee will be added to registrations received after February 20, 2015. An additional $75 fee will be added for all on-site registrations.

TxDOT employees are exempt from the registration fee, but must register in advance for the conference.

NOTE: Online registration will be available until 5:00 p.m. CST, March 30, 2015. After this date, please plan to register on-site at the Embassy Suites San Marcos Hotel.

You are encouraged to register online. Please make check or money orders (U.S. currency drawn on a U.S. bank) payable to TTI-Avtn2015. Event Management & Planning (EM&P) also accepts Visa, MasterCard, Discover and American Express credit cards. If paying by check or money order, you may register online and then mail your payment to EM&P. EM&P cannot invoice; therefore, payment of the conference registration fee must be received prior to admission to the conference. NO PURCHASE ORDERS ACCEPTED.

For payment processing purposes, the vendor identification number for TTI-EM&P is 37277277275000. The federal identification number is 74-2270624.

The registration fee covers conference handouts, break refreshments, Wednesday and Thursday evening activities, including the awards banquet.

Cancellation

Only cancellations received in writing by EM&P by 5:00 p.m. CST on March 13, 2015 will be refunded, less $50 handling fee. No refunds will be issued after this date.

Exhibitor Registration

If you would like more information about exhibiting at this conference, please visit the exhibitor web page.

Special Activities

Golf Tournament

On Wednesday, April 15, 2015 our 18th Annual Golf Tournament at Plum Creek Golf Course. The fee to participate is $65.00 and you can pay online with your conference registration. There will be a shotgun start at 10:30 a.m. All golfers must be registered to attend the conference. Event Management & Planning (EM&P) will contact you at least two weeks before the conference.

Go-Kart Racing with Garver

On Wednesday, April 15, 2015, Go-Kart Racing, sponsored by Garver, will be held at Central Texas Speedway, 24801 IH35, Kyle, Texas starting at 12:00 noon. The event will consist of two hours of championship go-kart racing with lunch included. The fee is $10.00 and you can pay online with your conference registration.

Memorial Motorcycle Ride

The 6th Annual Alton Young Memorial motorcycle ride, sponsored by C.T. Brannon, is scheduled on Wednesday from 9:00 a.m. - 4:00 p.m. Destination to be determined and lunch will be provided. Please contact Ed Mayle for further details at (800) 68-PILOT or ed.mayle@txdot.gov.

Get-Acquainted Reception

A get acquainted reception is planned for Wednesday evening from 5:30 p.m. - 8:00 p.m. The reception will be in the Exhibit Area at the Embassy Suites San Marcos Hotel with hors d'oeuvres and a cash bar.

Awards Banquet

Plan to join us on Thursday evening for the Awards Banquet. All registered participants are encouraged to attend. Guest tickets are also available for $45. Tickets can be purchased online when you register for the conference. There will be a social following the Awards Banquet, hosted by Rodriguez Engineering.

To make a nomination for one of the four customer service awards presented at the banquet, view the Call for Nominations page. Nominations will be accepted until March 6, 2015.

Hotel Reservations

The Embassy Suites San Marcos – Hotel, Spa & Conference Center is holding a block of rooms for our use at the rate of $85 government and $154 double occupancy. We encourage everyone who needs a sleeping room to make a reservation immediately. We anticipate the rooms will be booked quickly.

Reservations should be made by March 14, 2015 by 5:00 p.m. to receive the discounted rates. After this date, rooms may be available at a higher rate. To receive this conference rate, please call the Embassy Suites San Marcos – Hotel, Spa & Conference Center at (512) 392-6450. Remember to ask for reservations for the "Texas Aviation Conference" to receive the special discounted rates on sleeping rooms.

For more information about the hotel, go to the Embassy Suites San Marcos – Hotel, Spa & Conference Center website.

Parking

  • Self parking: complimentary
  • Valet: $12.00

For More Information

Program and Exhibitor Information

Becky Vick
TxDOT
ph. (512) 416-4500 · toll-free (800) 68-PILOT
becky.vick@txdot.gov

Registration

Event Management & Planning
Texas A&M Transportation Institute
Texas A&M University System
3135 TAMU
College Station, TX 77843-3135
ph. (979) 862-1219 · toll-free (888) 550-5577
events@tamu.edu