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2008 Traffic Safety Conference:
Exhibitor Terms & Conditions

November 17-19, 2008

Marriott - Houston Hobby Airport
9100 Gulf Freeway
Houston, Texas

  1. The Texas Transportation Institute (TTI) reserves the right to exercise its discretion in the acceptance or refusal of applications.

  2. Installation of exhibits can commence on Monday, November 17, 2008 from 2:00 pm to 5:00 pm.

    Show hours will be as follows:

    Monday, November 17, 2008
    5:00 pm - 7:00 pm

    Tuesday, November 18, 2008
    7:30 am - 7:00 pm

    Wednesday, November 19, 2008
    7:30 am - 10:30 am

  3. It is agreed that TTI and the Marriott - Houston Hobby Airport are NOT liable to the Exhibitor for any loss or damage or injury to his property contained in such exhibits or injuries to his person, his agents, employees or others, no matter how sustained from fire, theft, accident or other causes. Security will be provided after show hours each day. All claims for loss, damage and/or injury to TTI and Marriott - Houston Hobby Airport are being hereby expressly waived by the Exhibitor.

  4. Exhibitors or their agents may not allow any articles to be brought into the exposition or any act done on the premises which will invalidate the insurance or increase the premium on the policies held by the management of the Marriott - Houston Hobby Airport. Exhibitors may also not permit anything to be done by their employees through which act the premises, property or equipment of other exhibitors will be damaged. No signs or equipment of other exhibitors will be damaged. No signs or articles can be affixed, nailed or otherwise attached to walls, doors, etc. Likewise, no attachments can be made to the floors by nails, screws or any devices that would damage them. All space leased is subject to these restrictions. Violations of these rules will annul the Exhibitor’s contract, and he/she will be held liable for any damage resulting from such violation.

  5. The Exhibitor agrees that TTI and the management of Marriott - Houston Hobby Airport shall have the right to make such rules and regulations or changes in the floor plan arrangement of booths for the exhibition as it is deemed necessary and to amend the same from time to time. TTI and the management Marriott - Houston Hobby Airport shall have the final determination and enforcement of all rules, regulations and conditions.

  6. TTI reserves the right to decline an application of an Exhibitor to conduct and maintain an exhibit if in the judgment of the show management, said exhibitor or exhibit, or proposed exhibit, shall in any respect be deemed unsuitable. This reservation relates to person, conduct, articles of merchandise, printed matter, souvenirs, catalogs and any other things, without limitation, which affect the character of the exhibit.

  7. Audio presentations are allowed so long as they do not disrupt neighboring exhibitors.

  8. Exhibitors or their representatives who fail to observe these conditions, or who, in TTI's opinion, conduct themselves unethically, may be dismissed from the Marriott - Houston Hobby Airport without appeal for redress.

  9. Exhibitors shall agree to follow the rules and regulations set forth by TTI and the Marriott - Houston Hobby Airport management.

  10. Special Decorations: TTI and the Marriott - Houston Hobby Airport have specific rules regarding special decorations:

    • Helium balloons are NOT permitted in the building.
    • Glitter is NOT allowed in carpeted areas in the building.
    • Method of installation, location and material used for banners, decorative signs, etc., are subject to approval.
    • UNDER NO CIRCUMSTANCES may decorations be nailed, screwed, taped or attached to ceilings, floors, walls or painted surfaces without prior written approval.
    • No "stick-on" decals and/or similar promotional items may be distributed in the complex.

  11. All cartons, packages or containers brought into or taken from the Marriott - Houston Hobby Airport are subject to inspection.

  12. Food and/or beverages may be served with prior notification to TTI Event Management & Planning (EM&P) and the management of the Marriott - Houston Hobby Airport.

  13. All efforts to advertise, demonstrate and operate the exhibit must be conducted so as not to trespass the rights of other exhibitors.

  14. FIRE REGULATIONS: Absolutely NO combustible oils or bottled gases, open flames of any type, nor any corrosives will be permitted in the Marriott - Houston Hobby Airport. Any questions regarding specific problems should be referred to the hotel management, who will obtain the necessary rulings from the Fire Marshal.

EXHIBITOR REGISTRATION FEES

The cost of exhibit space is $500 on or before October 17, 2008. After October 17, 2008, the cost is $600. This includes the booth space and conference participation for one booth representatives. Participation in the welcome reception, continental breakfasts, breaks, luncheon and the networking event is also included.

Any additional representatives should register as a conference participant. All meals are included in the conference registration fee.

SPACE LIMITATIONS

The floor plan will be determined on a space-available basis. Only the first applications paid in full will be guaranteed assigned space. No space will be reserved based solely on verbal notice or unpaid contract.

BOOTHS

Each booth space includes one draped and skirted 6' table and a wastebasket. All booths must be shut down by 12:00 noon on Wednesday, November 19, 2008. Any electrical, computer, or equipment needs must be ordered directly through the Marriott - Houston Hobby Airport.

Individual booth cleaning and return shipping is the responsibility of the Exhibitor. The Exhibitor will be responsible for all setup and breakdown of portable booths.

SHIPPING & STORAGE

Anything shipped to the Marriott - Houston Hobby Airport should be clearly marked as follows:

  1. Hold for arrival
    Attn: Monte Greene
    2008 Traffic Safety Conference
  2. November 17-19, 2008
  3. Complete return address
  4. Number of boxes (i.e., 1 of 2, 2 of 2, etc.)
  5. Address package as follows:

    Marriott - Houston Hobby Airport
    9100 Gulf Freeway
    Houston, Texas 77017

Items without this information might be delayed.

Due to limited space in the Marriott - Houston Hobby Airport Receiving Department, all exhibitors need to ship for delivery no earlier than (3) three days prior to the start of the event.

COD'S are not accepted. Should any materials be left behind, we will hold them no longer than three days. A charge of $5.00 per box/package may be assessed for the acceptance, storage and delivery of items to the function room.

Shipping Out Materials

If materials are to be shipped back to you at the end of your function, please make arrangements with your shipper in advance.

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