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2008 Transportation Short Course

2008 Transportation Short Course

October 14-15, 2008

Texas A&M University
Rudder Theater Complex & Memorial Student Center
College Station, Texas

The 2008 Texas Department of Transportation (TxDOT) Short Course will be the 82nd such meeting in the department's history, and once again will be held on the Texas A&M University campus. Both TxDOT and the Texas Transportation Institute (TTI) are proud of this long-standing record of collaboration and cooperation. Over the years, the short course has provided a unique opportunity for these two agencies to exchange important technical information that improves transportation in Texas. This year's meeting will be held October 14-15, 2008. TxDOT planners and their TTI colleagues have developed an excellent program, and we are confident the conference will be of value to all who attend.

TTI's Event Management & Planning (EM&P) is available to answer questions at any time.

We look forward to seeing you in October!

NOTE: Opening Session will return to the Rudder Auditorium this year.

Avoid Registration Congestion before Opening Session!
Full registration (with the ability to accept on-site registrations) will be available on Monday afternoon, October 13, at the College Station Hilton from 3:30 p.m. to 7:00 p.m.

Speaker & Moderator Registration Information

Online registration is no longer available. Registration will be available on-site at the College Station Hilton on Monday, October 13 from 3:30 pm - 7:00 pm, and on the 1st floor of the Rudder Theater Complex on Tuesday, October 14 and Wednesday, October 15. The late fees will be in effect at that time.

Thank your for agreeing to speak and/or moderate at the 2008 Transportation Short Course.

Please contact your TxDOT Session Chair, TTI Co-Chair, or TTI EM&P (979-862-1219) with any questions. For specific questions regarding CEUs, please contact Theresa Sykes with TxDOT at tsykes@dot.state.tx.us or (512) 486-5409.

If you are not a speaker or moderator, please access your registration information below.

Registration Fees & Payment Information

Online registration is no longer available. Registration will be available on-site at the College Station Hilton on Monday, October 13 from 3:30 pm - 7:00 pm, and on the 1st floor of the Rudder Theater Complex on Tuesday, October 14 and Wednesday, October 15. The late fees will be in effect at that time.

Texas Department of Transportation (TxDOT) employees, Texas Transportation Institute (TTI) employees, Federal Highway Administration (FHWA) employees, and retirees of these organizations, who are not otherwise employed, are not required to pay a registration fee for the 2008 Transportation Short Course. However, we ask that you please register so that a nametag will be available for you upon check-in at the conference.

For Non-TxDOT, Non-TTI, and Non-FHWA participants, the registration fee will be $275 until Monday, September 15, 2008. After September 15, the registration fee will be assessed a $30 late fee.

Payment must be received by Monday, September 15 in order to avoid the late fee. You may pay your registration fee by check, money order, or credit card. TTI EM&P cannot invoice; therefore, payment of the short course registration fee must be received prior to admission to the short course. Please make your check or money order (U.S. currency drawn on a U.S. bank) payable to TTI-TSC08 and mail payment to TTI EM&P. Visa, MasterCard, and Discover credit cards are also accepted.

Please note: The District Engineers/Division Directors/Office Directors meeting on Monday, October 13 in the Rudder Theater, is open to TxDOT employees and retirees by invitation only.

For payment processing purposes, the vendor identification number for TTI EM&P is 37277277275000. The federal identification number is 74-2270624.

On-Site Registration

Registration will also be available on-site at the College Station Hilton on Monday, October 13 from 3:30 pm - 7:00 pm, and on the 1st floor of the Rudder Theater Complex [PDF] on Tuesday, October 14 and Wednesday, October 15. The late fees listed above will be in effect at that time. Please make your check or money order (U.S. currency drawn on a U.S. bank) payable to TTI-TSC08. Credit card payments will also be accepted on-site (only Visa, MasterCard, and Discover credit cards will be accepted).

Registration Deadline

The deadline for registration is Monday, September 15, 2008. Late fees will be in effect after this date.

Cancellation

Only cancellations received in writing by TTI EM&P by 5:00 p.m. Monday, September 15, 2008 will be refunded, less a $25 handling fee. No refunds will be made if received after September 15.

Hotel Information

To make hotel reservations individuals should call the hotel directly. To receive special conference rates, individuals should refer to the room block name (if indicated). Please confirm your room rate when you make your reservation and confirm this rate upon your arrival at the hotel. Rooms are subject to availability until the noted deadline. After this date, you may not be guaranteed the special conference rates.

Due to advance reservations by conference participants, several hotels are already booked. View the map [PDF] for hotel locations. If you are interested, bed and breakfast information is also available on the Bryan/College Station Convention and Visitor Bureau's accommodations web page.

For additional assistance in finding lodging, please contact:

Bryan-College Station Convention and Visitors Bureau
715 University Drive E.
College Station, TX 77840
ph. (979)260-9898 · toll-free: (800) 777-8292

Parking

New this year! Free parking is available at Post Oak Mall. Complimentary shuttle buses will run throughout the conference transporting participants from Post Oak Mall to the Rudder Theater Complex & Memorial Student Center on campus for all of the sessions. View the map [PDF] for parking details and directions from area hotels.

Parking is available in the West Campus Parking garage. This lot is open to the public and spaces fill quickly. As of April 2008, the maximum rate is $6 per day per entry. This price is subject to change. Should you choose not to park on campus, a shuttle bus from the College Station Hilton will be available. Shuttle buses will be running from both the Hilton and the West Campus Parking Garage. Parking will also be available at Post Oak Mall on Tuesday and Wednesday. Buses will transport participants to the MSC/Rudder facility.

TxDOT Administration secures parking garage passes for specific TxDOT distribution. If you have questions regarding the parking pass allocation, you may contact Connie Bohuslav, TxDOT, at (512) 305-9527. PLEASE NOTE: if you receive a parking garage pass in the mail and misplace it, another pass will not be provided.

If you do not receive a parking pass from TxDOT, please plan to park at the West Campus Parking garage, the College Station Hilton, Post Oak Mall, or visit http://transport.tamu.edu/parking/visitor.aspx for maps and further information regarding visitor parking on the campus of Texas A&M University.

PLEASE NOTE: Individuals are responsible for the cost of their parking with the exception of the parking passes distributed by TxDOT.

PLEASE NOTE: All vehicles parked on campus must have a valid permit or pass. Vehicles parking illegally are subject to ticket and possible relocation.

Shuttle Service

A shuttle service has been arranged for your convenience from the West Campus Parking Garage, the Hilton Hotel, and Post Oak Mall to and from the Memorial Student Center/Rudder Tower Complex. The shuttle service will be available at the following times:

Monday, October 13, 7:00 a.m. - 6:00 p.m. (ONLY between Hilton and MSC/Rudder)

Tuesday, October 14, 7:00 a.m. - 6:00 p.m. (Hilton, Post Oak Mall, & West Campus Garage to/from MSC/Rudder)

Wednesday, October 15, 7:00 a.m. - 1:30 p.m. (Hilton, Post Oak Mall, & West Campus Garage to/from MSC/Rudder)

Dining Options

Please view our Dining Around Campus map [PDF] to locate dining options on or near the Texas A&M University Campus.

Continuing Education Units

Continuing education units (CEUs) will be awarded to participants who meet the requirements for successful completion of the conference. Participants must attend, evaluate each session, and turn in an overall conference evaluation form to be eligible for CEUs. The process for obtaining CEU credit will be outlined in the conference program and announced in the conference sessions.

For More Information

Please contact TTI Event Management & Planning if you have any questions regarding your Transportation Short Course registration.

Event Management & Planning
Texas Transportation Institute
Texas A&M University System
3135 TAMU
College Station, TX 77843-3135
ph. (979) 862-1219 · fax (979) 862-1225 · toll-free (888) 550-5577
events@tamu.edu

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