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2009 Transportation Short Course

2009 Transportation Short Course

October 13-14, 2009

Texas A&M University
College Station, Texas

The 2009 Texas Department of Transportation (TxDOT) Short Course will be the 83rd such meeting in the department's history and once again will be held on the Texas A&M University campus. Both TxDOT and the Texas Transportation Institute (TTI) are proud of this long-standing record of collaboration and cooperation. Over the years, the short course has provided a unique opportunity for these two agencies to exchange important technical information that improves transportation in Texas. This year's meeting will be held October 13-14, 2009. TxDOT planners and their TTI colleagues have developed an excellent program, and we are confident the conference will be of value to all who attend.

TTI's Event Management & Planning (EM&P) is available to answer questions at any time.

We look forward to seeing you in October!

New Event Format

Tuesday, October 13, 2009
8:30 am - 12:00 noon Opening Session
Rudder Auditorium
Texas A&M University
1:30 pm - 5:00 pm General Session
Rudder Auditorium
Texas A&M University
Moderator: Amadeo Saenz, Executive Director
2:00 pm - 2:30 pm Strategic Direction for our Future
2:30 pm - 3:00 pm What does TxDOT mean to Texas?
3:00 pm - 4:00 pm The Way Ahead…Answers to the most frequently asked questions about TxDOT immediate future
4:00 pm - 5:00 pm TxDOT Town Hall Meeting…Answering your concerns and questions
Wednesday, October 14, 2009
8:30 am - 12:00 noon Break Out Sessions
Rudder Theatre Complex
The Zone at Kyle Field
John J. Koldus Building
Bright Football Complex Auditorium
College Station Hilton Hotel

Due to the closure of the Memorial Student Center for renovation, the breakout sessions will be held at alternate locations. Please see the bus pickup/drop-off sites map [PDF] for details.

Avoid Registration Congestion before Opening Session!
Full registration (with the ability to accept on-site registrations) will be available on Monday afternoon October 12, 2009, at the College Station Hilton from 3:30 pm to 7:00 pm.

Registration Fees & Payment Information

Texas Department of Transportation (TxDOT) employees, Texas Transportation Institute (TTI) employees, Federal Highway Administration (FHWA) employees, and retirees of these organizations, who are not otherwise employed, are not required to pay a registration fee for the 2009 Transportation Short Course. However, we ask that you please register so that a nametag will be available for you upon check-in at the conference.

For Non-TxDOT, Non-TTI, and Non-FHWA participants the registration fee will be $275 until Monday, September 14, 2009. After September 14, the registration fee will be assessed a $30 late fee.

Please complete the online form to register for the conference. Online registration will close at 5:00 pm on Wednesday, September 30, 2009.

You may pay your registration fee by check, money order or credit card. TTI EM&P cannot invoice; therefore, payment of the Short Course registration fee must be received prior to admission to the Short Course. Please make your check or money order (U.S. currency drawn on a U.S. bank) payable to TTI-TSC09 and mail payment to TTI EM&P. Visa, MasterCard, and Discover credit cards are also accepted.

Please note: The District Engineers/Division Directors/Office Directors meeting on Monday, October 12, 2009, is open to TxDOT employees and retirees by invitation only.

For payment processing purposes, the vendor identification number for TTI EM&P is 37277277275000. The federal identification number is 74-2270624.

Speaker & Moderator Registration Information

Thank you for agreeing to speak and/or moderate at the 2009 Transportation Short Course.

Completion of this online speaker registration form will provide the following:

  • Your registration for the conference
  • Your audio/visual requests
  • Information needed for compliance with the International Association of Continuing Education and Training (IACET) guidelines in order to award CEUs for this event.

Online registration will close at 5:00 pm on Wednesday, September 30, 2009.

Please contact your TxDOT Session Co-Chair, TTI Co-Chair, or TTI EM&P, (979) 862-1219, with any questions. For specific questions regarding CEUs, please contact Theresa Sykes with TxDOT at tsykes@dot.state.tx.us or (512) 486-5409.

If you are not a speaker or moderator, please access your registration information above.

On-Site Registration

If you have missed your online registration opportunity, registration will be available on-site at the following times and locations:

  • Monday, October 12, 2009: 3:30 pm - 7:00 pm
    Hilton Hotel
  • Tuesday, October 13, 2009: 7:30 am - 5:00 pm
    Rudder Theater Complex
  • Wednesday, October 14, 2009: 7:30 am - 12:00 noon
    Rudder Theater Complex

The late fees listed above will be in effect at that time. Please make your check or money order (U.S. currency drawn on a U.S. bank) payable to TTI-TSC09. Credit card payments will also be accepted on-site (only Visa, MasterCard, and Discover credit cards will be accepted).

Online Registrants

Participants that have registered online may pick up their registration materials at the following times and locations:

  • Monday, October 12, 2009: 3:30 pm - 7:00 pm
    Hilton Hotel
  • Tuesday, October 13, 2009: 7:30 am - 5:00 pm
    Rudder Theater Complex
  • Wednesday, October 14, 2009: 7:30 am - 12:00 noon
    Rudder Theater Complex
    Hilton Hotel

Registration Deadline

The deadline for early registration is Monday, September 14, 2009. Late fees will be in effect after this date. Online registration will close at 5:00 pm on Wednesday, September 30, 2009.

Cancellation

Cancellations must be received in writing by TTI EM&P no later than 5:00 pm Monday, September 14, 2009. Cancellations received on or before this date will receive a refund, less a $25 handling fee. No refund requests will be accepted after September 14, 2009.

Hotel Information

To make hotel reservations [PDF] individuals should call the hotel directly. To receive special conference rates, individuals should refer to the room block name (if indicated). Please confirm your room rate when you make your reservation and reconfirm this rate upon your arrival at the hotel. Rooms are subject to availability until the noted deadline. After this date, you may not be guaranteed the special conference rates.

Due to advance reservations by conference participants, several hotels are already booked. View the hotels map [PDF] for hotel locations. If you are interested, bed and breakfast information is available at www.aggiebnb.com.

Dining Options

Due to the closure of the Memorial Student Center (MSC) for renovation, the MSC restaurants will not be available. However, there are plenty of other campus dining options available. View the campus options here: http://diningservices.tamu.edu/facilities/.

There are also plenty of restaurants located at the edge of campus within walking distance. View the dining around campus map [PDF] for those locations.

Parking

Back by popular demand: FREE parking is available at Post Oak Mall. Complimentary bus service will run throughout the conference, transporting participants from Post Oak Mall to the Short Course conference locations. View the bus pickup/drop-off sites map [PDF] for parking details.

A limited number of parking spaces are available in the West Campus Parking garage. This lot is open to the public and spaces fill quickly. As of April 2009, the maximum rate is $15 per day, per entry. This price is subject to change. A shuttle van service will be available to those who choose to pay for parking in the West Campus parking garage. This service will run from the West Campus parking garage to the Short Course campus locations.

TxDOT Administration secures parking garage passes for specific TxDOT distribution. If you have questions regarding the parking pass allocation, you may contact Connie Bohuslav, TxDOT, at (512) 305-9527. PLEASE NOTE: if you receive a parking garage pass in the mail and misplace it, another pass will not be provided.

If you do not receive a parking pass from TxDOT, please plan to park at Post Oak Mall, the West Campus Parking garage, the College Station Hilton or visit http://transport.tamu.edu/parking/visitor.aspx for maps and further information regarding visitor parking on the campus of Texas A&M University.

PLEASE NOTE: Individuals are responsible for the cost of their parking with the exception of the parking passes distributed by TxDOT.

PLEASE NOTE: All vehicles parked on campus must have a valid permit or pass. Vehicles parking illegally are subject to ticket and possible relocation.

Bus Service

Bus service has been arranged for your convenience from Post Oak Mall and the Hilton Hotel to and from the Short Course campus locations. The bus service will be available at the following times:

  • Tuesday, October 13: 7:00 am - 6:00 pm
  • Wednesday, October 14: 7:00 am - 1:30 pm

Please view the bus pickup/drop-off sites map [PDF] for more details.

Shuttle Van Service

Shuttle van service has been arranged for your convenience from West Campus Parking Garage to and from the Short Course campus locations. The shuttle van service will be available at the following times:

  • Tuesday, October 13: 7:00 am - 6:00 pm
  • Wednesday, October 14: 7:00 am - 1:30 pm

Please view the shuttle van map [PDF] for more details.

Continuing Education Units

Continuing education units (CEUs) will be awarded to participants who meet the requirements for successful completion of the conference. Participants must attend, evaluate each session, and turn in an overall conference evaluation form to be eligible for CEUs. The process for obtaining CEU credit will be outlined in the conference program and announced in the conference sessions.

For More Information

Please contact TTI Event Management & Planning if you have any questions regarding your Transportation Short Course registration.

Event Management & Planning
Texas Transportation Institute
Texas A&M University System
3135 TAMU
College Station, TX 77843-3135
ph. (979) 862-1219 · fax (979) 862-1225 · toll-free (888) 550-5577
events@tamu.edu

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