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What We Do

Online Registration & Website

  • Develop, configure, host and maintain the conference's registration website
  • Provide a URL for easy link to the registration conference website
  • Provide worldwide secure online registration 24 hours a day, 7 days a week
  • Accept online credit card payments
  • Provide computer-generated name tags for pre-registered participants and on-site registrations
  • Develop and Maintain database of conference participant information
  • Send confirmation e-mails

Meeting Space Identification & Contract Negotiations

  • Identify prospective meeting venue
  • Coordinate site visit
  • Select site with client’s approval
  • Negotiate a Meeting Room/Event Room/Sleeping Room Contract
  • Sign a Meeting Room/Event Room/Sleeping Room Contract after approval
  • Contract for entertainment
  • Contract for food & beverages
  • Identify possible off-site events
  • Schedule parking and transportation arrangements

Registration & Program Material Development

  • Design & develop event brochures, announcements, programs, and other graphics needs through award-winning, in-house graphics department
  • Develop, Design, Print & Mail Registration Materials
  • Develop, Design, Print & Mail Exhibitor Materials
  • Coordinate mail-outs
  • Mail all conference materials
  • Create signage

On-site Event Management

  • Provide professional, courteous Conference Coordinators to serve as liaison between service providers and meeting planners prior to and during conferences
  • Coordinate Audio/Visual Preparations
  • Organize Food Functions
  • Arrange food and beverage service
  • Provide on-site check-in
  • Provide computer-generated name tags for pre-registered participants and on-site registrations
  • Collect on-site registration fees via cash, check, and credit cards
  • Position signage

Financial Management

  • Collect all registrations and payments
  • Receipt all registrations and payments
  • Deposit all registrations and payments
  • Develop a budget
  • Maintain a separate account of all conference deposits and transactions
  • Pay all bills associated with event
  • Provide total financial event management

Additional Services

  • Conduct all pre-conference planning activities
  • Coordinate hotel sleeping room blocks
  • Coordinate exhibit services
  • Arrange special events and VIP services
  • Coordinate transportation
  • Receive mail and fax registrations
  • Mail confirmation letters and receipts
  • Maintain database of conference registrations
  • Respond to telephone, fax, mail, and e-mail inquiries
  • Prepare name badges
  • Provide event tickets
  • Provide conference evaluations
  • Coordinate collection of speaker biographies
  • Provide attendee lists
  • Provide final registration list of participants

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