August 27, 2014
This rule establishes the process for Texas A&M Transportation Institute (TTI) personnel to approve, sign and execute contracts that commit the agency to the performance of any act.
Reason for Rule
This rule is required by Texas A&M University System Policy 25.07, Contract Administration.
Procedures and Responsibilities
This rule establishes the process for Texas A&M Transportation Institute personnel to approve, sign and execute contracts that commit the agency to the performance of any act.
1.1 Delegations of authority pursuant to this rule are valid only if submitted to the Texas A&M University System in accordance with System Policy 25.07, or if expressly delegated in writing by the Agency Director or designee.
1.2 For purposes of this rule, contracts are intended to include, but are not limited to the following: purchase orders, cooperative agreements, consultant agreements, professional services agreements, construction contracts, memorandums of understanding, interagency contracts, loans, easements, licenses, leases, rental agreements, permits, software license agreements, sponsored contracts, grants, hotel contracts, special event agreements, donor agreements and restrictions of gifts and bequests.
1.3 For sponsored contracts and grants, approval of and signature on a contract constitutes approval to establish an operating budget (not to exceed consideration of the contract) without further approval.
1.4 The Executive Associate Director and Chief Financial Officer (CFO) is responsible for creating and maintaining a well-defined administrative control environment that ensures that agency management exercises its fiduciary responsibility when executing contracts on behalf of the agency.
2. CONTRACTS REQUIRING BOARD OF REGENTS APPROVAL
2.1 Contracts requiring Board of Regents approval shall be forwarded through the Executive Associate Agency Director and CFO, who is responsible for initiating the agenda item and preparing the appropriate supporting documentation.
2.2 Contracts will be signed by the Chancellor or the Agency Director as specified in the approved Board Minute Order.
3. CONTRACTS REQUIRING CHANCELLOR APPROVAL
Contracts requiring Chancellor approval shall be forwarded through the Agency Director to the Chancellor for approval and execution.
4. AGENCY DIRECTOR’S DELEGATION OF AUTHORITY
4.1 The Agency Director has delegated authority to approve and sign certain contracts as specified in the Delegation of Authority. In accordance with System Policy, the Agency Director may delegate authority to approve and sign specific contracts, but retains overall responsibility for them.
4.2 The Executive Associate Director and CFO will oversee preparation of the Delegation of Authority for approval by the Agency Director.
5. GENERAL COUNSEL REVIEW
All contracts, except for those exempted in System Policy 25.07, must be reviewed by the Office of General Counsel prior to execution. The Executive Associate Director and CFO will be responsible for requesting this review.
Related Statutes, Policies, or Requirements
- System Policy 25.07, Contract Administration
- System Regulation 25.07.01, Contract Administration Procedures and Delegations
TTI Business Office