What We Do
Online Registration and Event Website Management
We develop, configure, and maintain the event registration website, providing a URL for easy access and secure, 24/7 online registration. The system accepts online credit card payments, generates name tags for pre-registered and on-site participants, maintains a database of attendee information and sends registration confirmation emails.
Meeting Space Identification and Contract Negotiations
We assist with meeting space selection and contract negotiations by identifying prospective venues, coordinating site visits and securing client-approved locations. Our services include negotiating contracts for event space, accommodations, food and beverages and entertainment, as well as arranging off-site activities, parking and transportation.
Registration and Program Material Development
We design and develop event brochures, announcements, programs and other materials through our award-winning, in-house graphics department. Our services include development, design, printing and distributing registration and exhibitor materials, as well as producing event signage.
On-site, Hybrid and Virtual Event Management
We provide on-site, hybrid and virtual event management services. On-site, our professional coordinators serve as the liaison between service providers and planners, manage audio/visual setups, organize food and beverage functions, provide onsite check-in, produce name tags, collect onsite registration fees and place event signage. For virtual and hybrid events, we recommend and secure virtual conference platforms, provide program information in the required format, assist with file uploads, develop speaker and moderator tip sheets and coordinate pre-recorded presentations as needed.
Financial Management
We provide comprehensive financial management for events, including budget development, collection, receipt and deposit of registration fees and payments, maintenance of a separate account for all conference deposits and transactions and payment of all bills associated with the event.
Upcoming Events
100th Annual Transportation Short Course
Registration Now Open!
October 12–14, 2026
Texas A&M University
College Station, Texas
2026 ACEC Texas Fajita
Fiesta
October 12, 2026
6:30 p.m. – 9:30 p.m.
Brazos County Expo Center
5827 Leonard Road, Bryan, TX 77807
Emerging Vehicle Technologies Conference
Spring 2027
Bryan/College Station, Texas
Additional Services
Previous Events
2025 PEPS
Conference
December 8–10, 2025
Frisco, Texas
2025 Transportation
Short Course
October 13–14, 2025
College Station, Texas
Howdy Reception
Hosted by AGC of Texas
Monday, October 13, 2025
College Station, Texas
2025 TxDOT Environmental Conference
September 9–11, 2025
Houston, Texas
2025 Transportation Project Delivery Conference
July 29–30, 2025
Waco, Texas