Submitted for Approval: December 7, 2015
Approved: August 15, 2016
Revised: May 29, 2019
Next Scheduled Review: May 29, 2024
The working environment at the Texas A&M Transportation Institute (TTI) shall be free from all forms of illegal discrimination, sexual harassment, and related retaliation. Conduct constituting illegal discrimination, sexual harassment, and related retaliation based on race, color, religion, sex, national origin, disability, age, genetic information, veteran status, sexual orientation, or gender identity is specifically prohibited by federal law, state law, policies and regulations of The Texas A&M University System, and/or TTI rules, and will result in appropriate sanctions.
Title IX of the Education Amendments also prohibits discrimination in educational programs and activities based upon sex. Sexual harassment, including sexual violence, is a form of sex discrimination and is therefore prohibited under Title IX. Any person, including student, employee, employment applicant and third party individual, who believes that illegally discriminatory practices have taken place based upon sex may file a complaint of possible violations of Title IX and/or Title VII of the Civil Rights Act of 1964, as amended.
TTI is committed to protecting its employees from illegal discrimination, sexual harassment, and related retaliation by fellow employees, customers, vendors, consultants, and independent contractors. The agency requires employees to report all perceived incidents of violation, regardless of the position of the alleged offender. The agency will ensure that all allegations are promptly, thoroughly, and equitably investigated and resolved, and will strive to prevent recurrence of the situation.
Reason for Rule
This rule is required by System Regulation 08.01.01, Civil Rights Compliance.
Procedures and Responsibilities
The Director of Human Resources at TTI shall serve as the designated official for overseeing TTI’s civil rights protection program.
The designated official shall notify the TTI Compliance Office, SECO and OGC following the receipt of a complaint or report.
The Title IX Coordinator will immediately notify the System Ethics and Compliance Office (SECO) when an inquiry or a charge of illegal discrimination, sexual harassment, and/or related retaliation from a local, state or federal agency is received by the agency.
The Title IX Coordinator will provide a quarterly report to SECO on all alleged violations.
Any TTI employee who experiences, observes, or becomes aware of illegal discrimination, sexual harassment and/or retaliation must promptly report the incident(s) to his or her immediate supervisor, other TTI administrators, or TTI Human Resources.
Employees may, at any time, file a complaint with TTI Human Resources or any local, state or federal civil rights office, including the Equal Employment Opportunity Commission, the Texas Workforce Commission’s Civil Rights Division, or with the U.S. Department of Education Office of Civil Rights.
TTI requires that all employees cooperate fully with those performing an investigation pursuant to this rule. No employee may retaliate against a person for participating in an investigation under this rule.
As outlined in System Regulation 08.01.01, Civil Rights Compliance, Section 2.2, only certain employees may keep reports of alleged violations confidential. All other employees informed of possible discrimination should advise the reporter that they cannot keep the information confidential and are required to report it. An employee’s failure to report alleged or suspected discrimination may result in disciplinary action, including dismissal.
TTI complies with the civil rights complaint processing procedures outlined by Section 4 of System Regulation 08.01.01, Civil Rights Compliance.
Related Statutes, Policies, or Requirements
- Title IX, Education Amendments of 1972
- System Policy 08.01, Civil Rights Protections and Compliance
- System Regulation 08.01.01, Civil Rights Compliance
TTI Human Resources